|Position Title||Administrative Assistant I|
|Period to Apply||10/30/2023-Open Until Filled|
|Pay Rate||$30,888.00 - $46,342.40|
|Position Status||Regular Full Time|
|FLSA Status||Non - Exempt|
Under direct supervision of the Governor, enhances department’s effectiveness by performing a variety of
administrative duties and tasks for Tribal Administration. Maintains confidentiality of all privileged information.
This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not allinclusive.
Works under the direct supervision of the Governor.
NATURE OF WORK
• Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department,
ensuring professional telephone etiquette.
• Screens incoming calls and correspondence; exercises judgment and responds accordingly.
• Records and delivers messages or transfers calls to voice mail when appropriate.
• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining
professional and courteous demeanor.
• Maintains calendars and appointments for the Governor and Tribal Officials; schedules appointments; coordinates and
arranges meetings, conferences, programs, and other events.
• Arranges travel, prepares and submits travel-related documents, and maintains travel information as necessary.
• Assists in preparing annual budget and budget modifications; maintains financial records; processes account payable,
purchasing and travel documents.
• Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction as requested.
• Edits and reviews all correspondence and documents for correct grammar, punctuation, and spelling.
• Creates presentations as required.
• Coordinates Tribal Council meeting task sheet and prepares and finalizes Tribal Council meeting minutes. Maintains Master Binder for Council Meetings.
• Receives requests for building usage and authorizes usage.
• Establishes and maintains an effective filing and retrieval system.
• Maintains and operates office machines, equipment, and computers. Performs or coordinates general maintenance and repair.
• Photocopies, collates, distributes, and files documents.
• Transmits outgoing faxes, and retrieves, logs, and distributes incoming faxes.
• Maintains inventory of office supplies.
• Receives, sorts, logs, and routes mail.
• Attends meetings and takes minutes as requested.
• Performs errands as needed.
• Coordinates meals and refreshments when required.
• Contributes to a team effort and accomplishes related results as required.
• Performs other duties as required.
KNOWLEDGE, ABILITIES, SKILLS and CERTIFICATIONS
• Knowledge of traditional form of government and pueblo customs and traditions.
• Knowledge of the functions and structure of Ohkay Owingeh.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Knowledge of records management and basic accounting procedures.
• Ability to communicate effectively in the English language both verbally and in writing.
• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
• Ability to represent the Pueblo in a professional manner, building respect and confidence in the Pueblo.
• Ability to maintain confidentiality.
• Ability to handle multiple tasks and meet deadlines.
• Ability to carry out instructions furnished in verbal or written format.
• Ability to work independently with minimal supervision.
• Ability to demonstrate excellence in everything, and continually seek improvement in results.
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
MINIMUM QUALIFICATIONS, EDUCATION & EXPERIENCE
High School Diploma or GED plus four years administrative or secretarial experience; or equivalent combination of education and experience. Must be able to type at least 60 wpm and demonstrate proficiency in grammar, spelling, math, and filing. Current valid New Mexico Driver’s License. Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation.
While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Work is generally performed in an office setting with a moderate noise level. Evening and/or weekend work may be required. Tight time constraints and multiple demands are common. Travel will be required for training, meetings, conferences, presentations, and other events.
NATIVE AMERICAN PREFERENCE
SUBMIT APPLICATION AND RESUME TO:
OHKAY OWINGEH HUMAN RESOURCES DEPARTMENT
PO BOX 1099, OHKAY OWINGEH, NEW MEXICO 87566
FAX (505) 852-0093
When required of the position, attach a copy of high school /GED, college education, certification(s) or license(s).
Incomplete applications may delay or exclude consideration of your application