Education Coordinator

Ohkay Owingeh
Posted 1 week ago

Job Features

Position TitleEducation Coordinator
DepartmentDept. of Education
Period to Apply07/27/2021-Open Until Filled
SupervisorExecutive Director of Education
Pay RateD.O.E.
Position StatusRegular Full-Time
FLSA StatusExempt
LocationAdministration

Job Description

GENERAL DESCRIPTION

Under the direct supervision of the Executive Director of Education, coordinates the implementation of the Education Program in areas of scholarship, student counseling, and transition programs. Cultivates and maintains relationships with Public Schools; assists with proposal and grant writing. Maintains confidentiality at all times.

SUPERVISION RECEIVED

Work under the direct supervision of the Executive Director of Education.

SUPERVISION EXERCISED

None.

NATURE OF WORK

ESSENTIAL FUNCTIONS

  • • Facilitates the continuing development of the Pueblo scholarship program. Administers the program according to guidelines approved by the Board of Education.
  • • Visits K-12 Schools, colleges, universities or Trade Schools to provide financial counseling and information to students.
  • • Assists students in applying for Tribal Scholarship and other Financial Aid.
  • • Monitors and meets regularly with the students, reviews academic progress and assists those who are having academic or financial aid problems; counsels’ students on maintaining eligibility requirements of the program.
  • • Reviews financial aid and scholarship applications for completeness and eligibility requirements of the program.
  • • Attends Board Meetings for the purpose of approving scholarships.
  • • Assists Schools in providing resources for a smooth transition for students leaving one School system and entering a new School system (i.e. Head Start to Elementary; Elementary to Mid-School; Mid-School to High School to College or Trade School; Private or Tribal School to Public School).
  • • Coordinates payments among various institutions.
  • • Maintains positive relations with Community members and Schools by providing program information, and assisting in planning and coordinating special activities and education events.
  • • Monitors recipient student records and all documentation; creates and maintains case files on all students; generates reports as required.
  • • Assists all programs with securing additional funding and grant monies for continuation and expansion of program services with grant and proposal writing.
  • • Acts as an advocate for students in the Public-School system.
  • • Prepares and submits ad hoc and annual reports to the BIA Northern Pueblos Agency and Department of Education.
  • • Prepares, presents and submits monthly reports to the Executive Director of Education for review and approval and onto presentation for the Department of Education Board Meetings.
  • • Maintains professional and technical knowledge by; conducting research; attending seminars; educational workshops; classes and conferences; reviewing professional publications; establishing networks; participating in professional societies; and conferring with representatives of contracting agencies and related organizations.
  • • Contributes to a team effort and accomplishes related results as requires.
  • • Attends meetings and functions as required.
  • • Performs other duties as required.

JOB FUNCTION

  • • Knowledge of traditional form of government and pueblo customs and traditions.
  • • Knowledge of the functions and structure of Ohkay Owingeh.
  • • Knowledge of applicable federal, state, county, and local laws, regulations, and requirements.
  • • Knowledge of records management procedures.
  • • Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
  • • Knowledge in financial aid programs such as scholarships grants and loans.
  • • Knowledge of Tribal, Federal and State educational rules and regulations that concern financial aid and scholarship eligibility requirements.
  • • Knowledge of administrative and project management.
  • • Knowledge of the development, preparation and control of budgets.
  • • Knowledge of managerial and statistical analysis techniques and reporting procedures.
  • • Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
  • • Ability to communicate effectively in the English both verbally and in writing.
  • • Ability to carry out instructions furnished in verbal or written format.
  • • Ability communicate efficiently and effectively both verbally and in writing.
  • • Ability to handle multiple tasks and meet deadlines.
  • • Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
  • • Ability to work effectively with individuals and demonstrate leadership and team-building skills with empathy and enthusiasm.
  • • Ability to maintain confidentiality.
  • • Ability to work extended hours and various work schedules.
  • • Ability to analyze situations and adopt appropriate courses of action.
  • • Ability to work independently and meet strict time lines.
  • • Ability to make solid decisions and exercise independent judgment.
  • • Ability to define problems, collect data, establish facts, and draws valid conclusions.
  • • Ability to identify and secure alternative funding or revenue sources.
  • • Ability to demonstrate moral character, honesty, tact, fairness, lack of prejudice, and desire to help when dealing with people.
  • • Ability to prepare accurate, complete, and legible reports and create and present detailed, accurate, objective, and effective speeches and presentations.
  • • Ability to interpret applicable Federal, State, County, and Local Laws, regulations requirements, ordinances, and legislation.
  • • Ability to demonstrate excellence in everything, and continually seek improvement in results.
  • • Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
  • • Skill in training staff and parents.
  • • Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
  • • Skill in classroom management.
  • • Skill in preparing reports and correspondence.
  • • Skill in preparation of project time lines.
  • • Skill in budget preparation and administration.
  • • Skill in preparing, reviewing, and analyzing operational and financial reports.

MINIMUM QUALIFICATIONS

EDUCATION & EXPERIENCE

  • • Bachelor’s Degree in Educations, Counseling, or related field plus five years of experience working in the field of education; experience with education services and student rights; grant writing experience; advanced computer skills including database management required; or equivalent combination of education and experience.
  • • Must be willing to sign a confidentiality statement upon hire.
  • • Must be familiar with community resources that assist youth and families in the communities we service.
  • • Must be culturally sensitive and be able to work effectively with individuals from different ethnic backgrounds.
  • • Must be physically able to perform job duties.
  • • Must be able to maintain confidentiality.
  • • Strong clerical and computer/database skills; proficiency in Microsoft Office, including Word, Excel, Access, and Outlook.
  • • Current valid New Mexico’s Driver’s License with no DWI’s.
  • • Must be insurable through the Pueblos insurance Carrier.
  • • No felony convictions or gross misdemeanors within the past ten years.
  • • Must successfully be able to successfully pass a pre-employment drug/alcohol screen and background investigation.

VETERAN PREFERENCE

SUBMIT APPLICATION AND RESUME TO:
OHKAY OWINGEH HUMAN RESOURCES DEPARTMENT
PO BOX 1099, OHKAY OWINGEH, NEW MEXICO 87566
FAX (505) 852-0093

or

phoenix.vigil@ohkay.org

When required of the position, attach a copy of high school /GED, college education, certification(s) or license(s).

Incomplete applications may delay or exclude consideration of your application.

For Application Click Here

Incomplete applications may delay or exclude consideration of your application

Apply Online