Job Description

GENERAL DESCRIPTION
Under direct supervision of the Director of Planning, manages and coordinates the Tribal Master plan including administering State and Federal grants and helping establish the Planning Department’s policies and procedures. Maintains confidentiality of all privileged information.
This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.
SUPERVISION RECEIVED
Work under the direct supervision of the Director of Planning
SUPERVISION EXERCISED
None.
NATURE OF WORK
ESSENTIAL FUNCTIONS
• Administers all Transportation and Planning Federal and State grants.
• Helps to modernize and organize the planning department.
• Ensures that the administrative needs of the planning department are met.
• Serves as the contact point for the Planning Department for visitors.
• Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department, ensuring professional telephone etiquette.
• Screens incoming calls and correspondence; exercises judgment and responds accordingly.
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• Records and delivers messages or transfers calls to voice mail when appropriate.
• Welcomes visitors, determines nature of business, and announces visitors to appropriate personnel, maintaining professional and courteous demeanor.
• Assists with obtaining mapping or data needs of the consultants or Tribal Departments for the completion of Master Plan.
• Assists with implementation strategies and establishment of any necessary policies for enforcement of the Master Plan.
• Administers the accounting paperwork necessary for the HUD-RHED and EDI grants, payroll and other billings.
• Assists the Director in all written correspondence, coordination of meeting, taking notes, ensuring minutes and agendas are completed and distributed.
• Ensures the office is managed and stocked with necessary supplies.
• Researches and applies for additional grants for the Planning Department.
• Performs other duties as required.
JOB FUNCTION
• Knowledge of traditional form of government and pueblo customs and traditions.
• Knowledge of applicable federal, state, county, and local laws, regulations, requirements, and codes.
• Knowledge of economic development and planning methods, techniques, and procedures.
• Knowledge of research methodologies and data analysis, policy development, and synthesis of complex planning issues.
• Knowledge of the techniques of planning research and its application to general and specific urban/regional planning studies and projects.
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Ability to communicate effectively in the English language both verbally and in writing.
• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
• Ability to maintain confidentiality.
• Ability to analyze situations and adopt appropriate courses of action.
• Ability to handle multiple tasks and meet deadlines.
• Ability to make solid decisions and exercise independent judgment.
• Ability to be persuasive and tactful in controversial situations.
• Ability to read, analyze, and interpret complicated proposals and applications.
• Ability to exercise initiative in planning, organizing, and independently working to accomplish complex work assignments.
• Ability to demonstrate excellence in everything, and continually seek improvement in results.
• Ability to interpret applicable federal, state, county, and local laws, regulations, and requirements.
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
• Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
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MINIMUM QUALIFICATIONS
EDUCATION & EXPERIENCE
Bachelor’s Degree in Business Administration, Management, Urban/Rural Planning, or related field with three years’ experience in planning or related field; or equivalent combination of education and experience. Current valid New Mexico Driver’s License. Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation.
Physical Demands:
While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment:
Work is generally performed in an office setting with a moderate noise level. Evening and/or weekend work may be required.
NATIVE AMERICAN PREFERENCE VETERAN PREFERENCE
SUBMIT APPLICATION AND RESUME TO: OHKAY OWINGEH HUMAN RESOURCES DEPARTMENT PO BOX 1099, OHKAY OWINGEH, NEW MEXICO 87566 FAX (505) 852-0093 or email lydell.lewis@ohkay.org When required of the position, attach a copy of high school /GED, college education, certification(s) or license(s). Incomplete applications may delay or exclude consideration of your application, you may access the website at ohkay.org