Senior Program Manager

Ohkay Owingeh
Posted 2 days ago

Job Features

Position TitleSenior Program Manager
DepartmentSenior Citizen’s Program
Period to Apply01/28/2021-Open Until Filled
SupervisorHealth & Human Services Division Director
Pay RateD.O.E.
Position StatusRegular Full-Time
FLSA StatusExempt
LocationSenior Citizen’s Program

Job Description

GENERAL DESCRIPTION

Under the direct supervision of the Health & Human Services Division Director, accomplishes the Senior Program strategic objectives by planning, organizing all function required to operate and maintain program activities. Supervises the daily meal preparation and scheduling of social and recreational activities. Maintains confidentiality of all privileged information.

SUPERVISION RECEIVED

Work under the direct supervision of the Health & Human Services Division Director.

SUPERVISION EXERCISED

Senior Program Staff.

NATURE OF WORK

ESSENTIAL FUNCTIONS

  • • Manages all contracts and grant agreements between the Pueblo and federal, state, and local agencies
  • • Develops a work plan for all program functions, the plan must be fluid in order to adapt quickly for unforeseen situations such as a pandemic, the plan must be altered accordingly to meet the necessities and priorities of the senior community
  • • Establishes, implements, and communicates goals and objectives, policies, and procedures in accordance with the work plan
  • • Prepares Scopes of work and budgets for all grants and tribal funded programs, this includes the preparation of salary projections and cost allocations
  • • Achieves financial objectives by preparing annual budgets inclusive of operational plans, goals and objectives and recommends staffing and expenditures
  • • Must track all expenditures to guarantee that expenses made are within the budget plan and allowable under the various grants
  • • Makes sure the prepared food meets all nutritional requirements as mandated by the funding agencies, such as the Catalog from the State of New Mexico Senior Nutrition Program of the State of New Mexico Aging and Long-Term Services Department
  • • Ensures meal preparation staff receive pertinent training regarding meals and are certified in Food Handling, Meal Preparation, Sanitation, and Diabetic Training
  • • Ensure meal preparation staff receive training in health issues specific to the senior population
  • • Makes sure the Cook is preparing monthly menus in advance, and that the menus are published and disseminated to the senior population and staff
  • • Evaluates all programs to plan and implement priorities to meet the needs of the senior community
  • • Ensures confidential maintenance of all client files
  • • Establishes and maintains an effective filing and retrieval system for information relevant to the seniors
  • • Generates, develops, submits, and presents timely program reporting as required by funding agencies, Division Director, Finance, and Tribal Administration
  • • Ensures adequate and safe transportation for the elderly participants, including disabled participants, confirms safe operation and adherence to timely maintenance schedule for all program vehicles
  • • Assists in transporting seniors to functions, such as meetings, trainings, and planned events
  • • Assists in the kitchen in the absence of the kitchen staff
  • • Coordinates in-service training, special classes, and workshops through local and external facilitators
  • • Provides information and referral services to the elderly by posting and announcing information and notices concerning and affecting the elders of the community
  • • Assists in coordinating the monthly activities schedule and ensures they are planned well in advance, with contact made to the specific organizations and is published and disseminated to the senior population and staff
  • • Plans, develops, and implements strategies for generating additional resources or funds for the program
  • • Prepares contracts with consultants and service providers such as Caregivers
  • • Provides and coordinates training for the staff in CPR, and First Aid
  • • Ensures staff is current on trainings, certifications, etc. as required by funding agencies
  • • Improves staff effectiveness by coaching, counseling, training and recommending disciplinary action for employees, and planning, delegating, monitoring, and appraising job tasks and results in a timely manner
  • • Hosts regular staff meetings to ensure communication among personnel regarding program-related activities
  • • Coordinates the technology needs of the office, purchases hardware and software, ensures staff is fully trained on systems, policies and procedures
  • • Represents the programs and the Pueblo to external agencies, consultants, and other organizations and individuals, and establishes solid relationships with programs of common interests
  • • Contributes to program effectiveness by; identifying short-term and long-term issues and goals that must be addressed, providing information and commentary pertinent to deliberations, recommending options and courses of actions, and implementing directives
  • • Conducts annual program evaluation and assessments of program components and staff according established policies, procedures, and regulations
  • • Maintains professional and technical knowledge by, conducting research, attending seminars, educational workshops, classes and conferences, reviewing professional publications, establishing networks, participating in professional societies, and conferring with representatives of contracting agencies and related agencies
  • • Contributes to a team effort and accomplishes related results as required
  • • Performs other duties as required

JOB FUNCTION

  • • Knowledge pueblo customs and traditions
  • • Knowledge of the functions and structure of Ohkay Owingeh
  • • Knowledge of applicable federal, state, county, and local laws, regulations, and requirements
  • • Knowledge of records management procedures
  • • Knowledge in issues pertaining to a Senior population
  • • Knowledge of the development, preparation, and control of budgets
  • • Knowledge of managerial and statistical analysis techniques and reporting procedures
  • • Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic
  • • Ability to communicate effectively in the English language both verbally and in writing
  • • Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels
  • • Ability to work effectively with individuals and demonstrate leadership and team-building skills with empathy and enthusiasm
  • • Ability to work within a highly complex and structured environment while maintaining a creative and flexible problem-solving approach with clients
  • • Ability to work within a highly complex and structured environment while maintaining a creative and flexible problem-solving approach
  • • Ability to maintain confidentiality
  • • Ability to analyze situations and adopt appropriate courses of action
  • • Ability to work independently and meet strict time lines
  • • Ability to make solid decisions and exercise independent judgment
  • • Ability to be persuasive and tactful in controversial situations
  • • Ability to identify and secure alternative funding or revenue sources
  • • Ability to define problems collects data, establish facts, and draw valid conclusions
  • • Ability to demonstrate excellence in everything, and continually seek improvement in results
  • • Ability to prepare accurate, complete, and legible reports and create and present detailed, accurate, objective, and effective speeches and presentations
  • • Ability to interpret applicable federal, state, county, and local laws, regulations, requirements, ordinances, and legislation
  • • Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint)
  • • Skill in planning activities for a senior population
  • • Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations
  • • Skill in preparing reports and correspondence
  • • Skill in budget preparation and administration
  • • Skill in preparing, reviewing, and analyzing operational and financial reports
  • • Skill in providing leadership to, supervising, training, and evaluating assigned staff

NATIVE AMERICAN PREFERENCE
VETERAN PREFERENCE

SUBMIT APPLICATION AND RESUME TO:
OHKAY OWINGEH HUMAN RESOURCES DEPARTMENT
PO BOX 1099, OHKAY OWINGEH, NEW MEXICO 87566
FAX (505) 852-0093

When required of the position, attach a copy of high school /GED, college education, certification(s) or license(s).

Incomplete applications may delay or exclude consideration of your application.

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