Job Description

GENERAL DESCRIPTION
Under general direction of the Director of Natural Resources, accomplishes Ohkay Owingeh’s Housing department strategic objectives by planning, organizing, and directing all functions required operating and maintaining its activities. Oversees and manages the Housing Authority and creates a work environment that encourages ethical conduct, respectful interpersonal relations, open communication, innovative thinking, and creative problem solving with respect and sensitivity to the Pueblo’s culture. Ensures compliance with all regulatory agencies. Maintains confidentiality of all privileged information.
This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.
SUPERVISION RECEIVED
Work under the direct supervision of the Natural Resource Director
SUPERVISION EXERCISED
Housing Division
NATURE OF WORK
ESSENTIAL FUNCTIONS
• Establishes and maintains a strong community presence, based on cultural and traditional customs.
• Maintains a department presence and participates in community and administrative events
• Develops a strategic plan for all Housing Authority functions, coordinating with other tribal divisions, Tribal Administration, and Tribal Council.
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• Oversees the Limited Partnership (Tsigo Bugeh Village).
• Oversees all rehabilitation projects.
• Oversees the development of new initiatives to support the housing needs of Ohkay Owingeh members, coordinating with other tribal divisions, Tribal Administration, and Tribal Council.
• Establishes, implements, and communicates goals, objectives, policies, and procedures in accordance with strategic plan, and with HUD requirements.
• Promulgates rules and regulations for the department; communicates departmental policies, procedures, regulations, guidelines, goals, and objectives; in accordance with Tribal laws and ordinances.
• Ensures the Housing Authority operates in an efficient, economical, ethical, fiscal, and professional manner.
• Evaluates all programs to plan and implement priorities to meet the needs of the community.
• Plans, directs, and reviews daily the Housing Authority’s office activities.
• Maintains positive relations with community members and agencies, with an emphasize on positive customer service.
• Communicates with local, state, regional, and outside agencies and associations; acts as a representative of the Pueblo.
• Compiles and distributes the Housing Authority’s annual report; plans and conducts a public relations campaign designed to promote local understanding and acceptance of the Authority’s housing programs.
• Represents the Authority in all matters involving contracts which includes contracts with federal or local agencies and contractors on all administrative matters and contract work.
• Acts as the authority’s principal contact with the Housing and Urban Development (HUD) for administering and implementing policies and procedures as required by HUD and adopted by the Housing Authority.
• Assures fiscal and occupancy audits, engineering services, management reviews, and other activities are conducted.
• Implements HUD’s and the Pueblo’s inspection requirements including fire and safety visits covering the apartments; maintains move-in and move-out records.
• Reviews operations to determine impact and effectiveness, provides recommendations for expansion, and/or improvements in services.
• Ensures confidential maintenance of all files.
• Maintains appropriate documentation on incidents as required by policies and procedures. Generates reports as needed.
• Achieves financial objectives by preparing the annual budget, inclusive of operational plans and objectives, and recommends staffing and expenditures; determines the investment of excess funds.
• Plans, develops, and implements strategies for generating resources or funds for the program.
• Leads the Housing Authority’s procurement and disposition activities; prepares bid offerings as appropriate; opens and analyzes bids and recommends acceptance of the Commission.
• Reviews and approves weekly and monthly procurement processing.
• Improves staff effectiveness by coaching, counseling, training and recommending disciplinary action for employees; and planning, delegating, monitoring, and appraising job tasks and results in a timely manner.
• Hosts regular staff meetings to ensure communication among personnel regarding program-related activities.
• Coordinates the technology needs of the office; purchases hardware and software; ensures staff is fully trained on systems, policies and procedures.
• Represents the Housing Authority and the Pueblo to external agencies, consultants, and other organizations and individuals, and establishes solid relationships with programs of common interests.
• Coordinates and oversees the planning and preparation of grant proposals for the Housing Authority; provides guidance and assistance to investigators in the interpretation of funding agency regulations and requirements.
• Ensures compliance with all grant and contract regulations. Oversees creation and submission of reports to all agencies.
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• Contributes to program effectiveness by: identifying short-term and long-range issues and goals that must be addressed; providing information and commentary pertinent to deliberations; recommending options and courses of actions; and implementing directives.
• Conducts annual program evaluation and assessments of program components and staff according to established policies, procedures, and regulations.
• Maintains professional and technical knowledge by: conducting research; attending seminars, educational workshops, classes and conferences; reviewing professional publications; establishing networks; participating in professional societies; and conferring with representatives of contracting agencies and related organizations.
• Contributes to a team effort and accomplishes related results as required.
• Performs other duties as required.
JOB FUNCTION
• Knowledge of traditional form of government and pueblo customs and traditions.
• Knowledge of the functions and structure of Ohkay Owingeh.
• Knowledge of applicable federal, state, county, and local laws, regulations, and requirements.
• Knowledge of real estate principles.
• Knowledge of social economic problems related to housing, health, and education of low-income groups.
• Knowledge of management theory, principles, and practices.
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Ability to communicate effectively in the English language both verbally and in writing.
• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
• Ability to work effectively with individuals and demonstrate leadership and team-building skills with empathy and enthusiasm.
• Ability to maintain confidentiality.
• Ability to prepare accurate, complete and legible reports and present detailed, accurate and objective oral presentations response to questions.
• Ability to analyze situations and adopt appropriate courses of action.
• Ability to work independently and meet strict time lines.
• Ability to make solid decisions and exercise independent judgment.
• Ability to be persuasive and tactful in controversial situations.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to work abnormal hours.
• Ability to demonstrate excellence in everything, and continually seek improvement in results.
• Ability to interpret applicable federal, state, county, and local laws, regulations, requirements, ordinances, and legislation.
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
• Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
• Skill in understanding and interpreting complex statutes, ordinances, regulations, and standards.
• Skill in planning and organizing projects.
• Skill in reading blueprints.
• Skill in budget preparation and administration.
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• Skill in preparing, reviewing, and analyzing operational and financial reports.
• Skill in providing leadership to, supervising, training, and evaluating assigned staff.
• Certified Housing Manager from a HUD-approved certifying organization.
QUALIFICATIONS
EDUCATION & EXPERIENCE
Bachelor’s Degree in Engineering, Architecture, Business Administration, Public Administration, or equivalent plus six years’ experience in top supervisory position in tribal government, preferably in housing or building management with two years of supervisory experience; Certified Housing Manager from a HUD-approved certifying organization; or equivalent combination of education and experience. Current valid New Mexico Driver’s License. Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee regularly is required to sit; and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee occasionally is required to stand; walk; reach with hands and arms; and climb or balance. The employee must occasionally lift and/or move up to 25 pounds.
WORK ENVIROMENT:
Work is generally performed in an office setting with a moderate noise level. Prolonged standing and walking may be on uneven surfaces or unstable ground, in remote, steep, rugged, mountainous areas with unimproved dirt roads and trails. Situations may occur where prolonged sitting, driving, walking, or waiting is required. Evening, weekend, and/or holiday work will be required. There is frequent interaction with the public. Travel may be required for training, meetings, conferences, presentations, and other events.
NATIVE AMERICAN PREFERENCE VETERAN PREFERENCE SUBMIT APPLICATION AND RESUME TO: OHKAY OWINGEH HUMAN RESOURCES DEPARTMENT PO BOX 1099, OHKAY OWINGEH, NEW MEXICO 87566 FAX (505) 852-6146 or email: lydell.lewis@ohkay.org When required of the position, attach a copy of high school /GED, college education, certification(s) or license(s). Incomplete applications may delay or exclude consideration of your application.