HR Specialist

Posted 1 week ago

Job Features

Position TitleHR Specialist
DepartmentHuman Resources
Period to Apply02.04.2025 - open until filled
SupervisorHR Manager
Pay Rate$21.95 - $32.93 per hour
Position StatusRegular Full Time
FLSA StatusNon Exempt
LocationOhkay Owingeh

Job Description

GENERAL DESCRIPTION
Under direct supervision of the Human Resources Manager, Provides specialized operational and administrative support for Human Resources. Provides routine advice, assistance, and follow-up to client departments, employees, and/or members of the general public in the application of specified policies, procedures, and documentation. Coordinates the resolution and/or referral of specific policy-related and procedural problems and inquiries. Develops, expedites, and maintains files, records, and other documents. Maintains confidentiality of all privileged information.
This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.
SUPERVISION RECEIVED
Works under the direct supervision of the Human Resources Manager.
SUPERVISION EXERCISED
None
NATURE OF WORK
ESSENTIAL FUNCTIONS
• Assists applicants and employees with applications, vacancy announcements, and questions regarding employment issues.
• Works with HR Manager to process applications and coordinate interviews
• Assist HR Manager with onboarding new staff, filling out required documentation
• Assist HR Manager with employee benefits including benefit invoices
• Answers basic HR questions for employees.
• Reviews and verifies incoming and outgoing documentation for completeness, accuracy, and compliance with established policies and procedures.
• Resolves or assists in the resolution of policy-related, process-related, or procedural problems and/or inquiries received from department representatives, employees and/or applicants.
2
• Performs specialized technical tasks, such as pre-posting dialogues, first level screening/interviewing of applicants, preparation of vacancy announcements, surveys and statistical analyses, and/or participation in informational presentations, as appropriate to the department’s operational objectives.
• Prepares documents and composes routine correspondence, as required, on specific policy and procedural issues.
• Gathers information, conducts basic data analysis, and assists in the development of reports.
• Coordinates and monitors the recruitment process.
• Maintains HR account; completes basic financial reporting and correspondence; prepares purchase requisitions and requests for payments.
• Maintains employee information by compiling, verifying, updating, and entering employment and status-change data to include: new hire paperwork, pay authorizations, employee change notices, and termination paperwork.
• Ensures confidentiality of all employee records, investigations, and other information.
• Establishes and maintains an effective filing and retrieval system.
• Prepares for monthly HR activities.
• Contributes to a team effort and accomplishes related results as required.
Performs other duties as required
KNOWLEDGE, ABILITIES, SKILLS and CERTIFICATIONS
• Knowledge of traditional form of government and pueblo customs and traditions.
• Knowledge of the functions and structure of Ohkay Owingeh.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of records management and basic accounting procedures.
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Knowledge of human resources processes, procedures, and documentation, as applicable to a public institution.
• Ability to gather data, compile information, and prepare reports.
• Ability to analyze and solve problems.
• Ability to create, compose, and edit written materials.
• Ability to communicate effectively in the English language both verbally and in writing.
• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
• Ability to maintain confidentiality.
• Ability to represent the Human Resources department and the Pueblo in a professional manner, building respect and confidence in the HR department and the Pueblo.
• Ability to handle multiple tasks and meet deadlines.
• Ability to carry out instructions furnished in verbal or written format.
• Ability to work independently with minimal supervision.
• Ability to demonstrate excellence in everything, and continually seek improvement in results.
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
• Records maintenance skills.
• Database management skills.
• Interviewing skills.
3
MINIMUM QUALIFICATIONS, EDUCATION & EXPERIENCE
High School Diploma or GED plus five years administrative or secretarial experience; experience in a Human Resources department required; or equivalent combination of education and experience. Current valid New Mexico Driver’s License. Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee occasionally is required to stand; and walk. The employee must occasionally lift and/or move up to 25 pounds.
WORK ENVIROMENT:
Work is generally performed in an office setting with a moderate noise level. Evening and/or weekend work may be required. There is frequent interaction with the public and employees. Tight time constraints and multiple demands are common. Travel will be required for training, meetings, conferences, presentations, and other events.
NATIVE AMERICAN PREFERENCE VETERAN PREFERENCE
SUBMIT APPLICATION AND RESUME TO: OHKAY OWINGEH HUMAN RESOURCES DEPARTMENT PO BOX 1099, OHKAY OWINGEH, NEW MEXICO 87566 or lydell.lewis@ohkay.org 505.852.6146 When required of the position, attach a copy of high school /GED, college education, certification(s) or license(s). Incomplete applications may delay or exclude consideration of your application.

Apply Online