|Position Title||Manager Tribal Youth Program|
|Period to Apply||07/12/2022-Open Until Filled|
|Supervisor||Health and Human Services Division Director|
|Pay Rate||$47,000.00 (Salary)|
|Position Status||Regular Full-Time|
|Location||Health and Human Services Division|
Under the direct supervision of the Health & Human Services Division Director, accomplishes the Tribal Youth Program strategic objectives by planning, organizing all functions required to operate and maintain program activities. Supervises the scheduling of social and recreational activities. Maintains confidentiality of all privileged information.
Work under the direct supervision of the Health and Human Services Director.
Supervision of Tribal Youth Staff
NATURE OF WORK
• Manages all contracts and grant agreements between the Pueblo and federal, state, and local agencies
• Plans and implements a youth after school program and summer program.
• Supervises all staff and youth mentors hired to assist with the youth after school and summer programs.
• Work in collaboration with all relative programs within HHSD, Tribal Government, federal, local and state agencies with regards to youth programs.
• Develops a work plan for all program functions. The plan must be fluid in order to adapt quickly for unforeseen situations such as a pandemic. The plan must be altered accordingly to meet the necessities and priorities of the youth in the community.
• Establishes, implements, and communicates goals and objectives, policies, and procedures in accordance with the work plan
• Prepares Scopes of work and budgets for all grants and tribal funded programs. This includes the preparation of salary projections and cost allocations.
• Achieves financial objectives by preparing annual budgets inclusive of operational plans, goals and objectives and recommends staffing and expenditures
• Must track all expenditures to guarantee that expenses made are with in the budget plan and allowable under the various grants
• Evaluates all programs to plan and implement priorities to meet the needs of the tribal youth community
• Ensures confidential maintenance of all client files
• Generates, develops, submits, and presents timely program reporting as required by funding agencies
• Ensures adequate and safe transportation for the youth participants, including disabled participants, confirms safe operation and adherence to timely maintenance schedule for all program vehicles
• Coordinates in-service training, special classes, and workshops through local and external facilitators
• Assists in coordinating the monthly activities schedule and ensures they are planned well in advance, with contact made to the specific organizations
• Plans, develops, and implements strategies for generating additional resources or funds for the program
• Provides and coordinates training for the staff in CPR, and First Aid
• Ensures staff is current on trainings, certifications, etc. as required by funding agencies
• Improves staff effectiveness by coaching, counseling, training and recommending disciplinary action for employees, and planning, delegating, monitoring, and appraising job tasks and results in a timely manner
• Coordinates the technology needs of the office, purchases hardware and software, ensures staff is fully trained on systems, policies and procedures
• Represents the programs and the Pueblo to external agencies, consultants, and other organizations and individuals, and establishes solid relationships with programs of common interests
• Contributes to program effectiveness by; identifying short-term and long-term issues and goals that must be addressed, providing information and commentary pertinent to deliberations, recommending options and courses of actions, and implementing directives
• Conducts annual program evaluation and assessments of program components and staff according established policies, procedures, and regulations
• Maintains professional and technical knowledge by, conducting research, attending seminars, educational workshops, classes and conferences, reviewing professional publications, establishing networks, participating in professional societies, and conferring with representatives of contracting agencies and related agencies
• Contributes to a team effort and accomplishes related results as required
• Performs other duties as required
• Knowledge pueblo customs and traditions
• Knowledge of the functions and structure of Ohkay Owingeh
• Knowledge of applicable federal, state, county, and local laws, regulations, and requirements
• Knowledge of records management procedures
• Knowledge in issues pertaining to a youth population
• Knowledge of the development, preparation, and control of budgets
• Knowledge of managerial and statistical analysis techniques and reporting procedures
• Ability to communicate effectively in the English language both verbally and in writing
• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels
• Ability to work effectively with individuals and demonstrate leadership and team-building skills with empathy and enthusiasm
• Ability to work within a highly complex and structured environment while maintaining a creative and flexible problem-solving approach with clients
• Ability to work within a highly complex and structured environment while maintaining a creative and flexible problem-solving approach
• Ability to maintain confidentiality
• Ability to analyze situations and adopt appropriate courses of action
• Ability to work independently and meet strict time lines
• Ability to make solid decisions and exercise independent judgment
• Ability to identify and secure alternative funding or revenue sources
• Ability to define problems collects data, establish facts, and draw valid conclusions
• Ability to demonstrate excellence in everything, and continually seek improvement in results
• Ability to prepare accurate, complete, and legible reports and create and present detailed, accurate, objective, and effective speeches and presentations
• Ability to interpret applicable federal, state, county, and local laws, regulations, requirements, ordinances, and legislation
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint)
• Skill in preparing reports and correspondence
• Skill in budget preparation and administration
• Skill in preparing, reviewing, and analyzing operational and financial reports
• Skill in providing leadership to, supervising, training, and evaluating assigned staff
PHYSICAL, MENTAL, AND ENVIRONMENTAL DEMANDS:
• The employee frequently is required to sit; stand; walk; use hand to finger handle, or feel; reach with hands and arms; and talk or hear.
• The employee occasionally is required to climb or balance; and stoop, kneel, crouch, or crawl.
• Able to work in fast-paced, multi-task environment.
• The employee must occasionally lift and/or move up to twenty-five (25) pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
Work is generally performed in an office setting with a moderate noise level. Evening, weekend, and/or holiday work will be required. Must be on call for emergencies. Travel is required for training, meetings, conferences, presentations, and other events.
The Position Description identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job related duties as may be reasonably assigned by his/her Supervisor.
EDUCATION & EXPERIENCE
• Bachelor’s Degree in the areas of Business Administration, Public Administration, Social Work, or related including two (2) years’ experience of working with the youth or activities/programmatic coordination oversight, a minimal of five (5) years supervisory experience, and grants management experience; or equivalent combination of education, and experience
• Current valid New Mexico Driver’s License
• Must successfully be able to successfully pass a pre-employment drug/alcohol screen and background investigation.
NATIVE AMERICAN PREFERENCE
SUBMIT APPLICATION AND RESUME TO:
OHKAY OWINGEH HUMAN RESOURCES DEPARTMENT
PO BOX 1099, OHKAY OWINGEH, NEW MEXICO 87566
FAX (505) 852-0093
When required of the position, attach a copy of high school /GED, college education, certification(s) or license(s).
Incomplete applications may delay or exclude consideration of your application.
Incomplete applications may delay or exclude consideration of your application