Job Description

GENERAL DESCRIPTION
Under general direction of the Public Works Division Directorate, implements and enforces the Master Land Use Plan. Oversees all aspects of planning and code development; manages Transit and Road Maintenance and Planning Department Programs. Grant Writing for Pueblo Programs. (All Projects) All aspects of Project Management. Maintains confidentiality of all privileged information. This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.
SUPERVISION RECEIVED
Work under the direct supervision of the Public Works Division Director.
SUPERVISION EXERCISED
None.
NATURE OF WORK
ESSENTIAL FUNCTIONS
• Implements, updates and enforces the provisions of the Ohkay Owingeh Master Land Use Plan. Assists the Division Director with Coordination of Review Committee (as assigned by the Tribal Council); and MLUP Plan revisions for presentation • Oversight of the Pueblo’s Drainage Master Plan (DMP); coordination with other Ohkay Owingeh
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Programs on construction and development projects and the effects on the DMP • Responsible for identifying grant opportunities, managing the grant development and proposal process, and collaborating with the other Ohkay Owingeh Programs, Tribal Administration, and the Tribal Council • Identifies sources of financial assistance and other development resources for tribal programs and projects in the areas of community and economic development. • Assists in the development of proposals and applications for funds from various government, state, and private agencies to expand facilities and social economic programs. • Reviews and evaluates development proposals, and other such documents prepared by commercial firms, governmental agencies, and other organizations for compatibility with Ohkay Owingeh interests and goals, and makes recommendations to Tribal Council. Updates Tribal Council on all initiatives undertaken by the department. • Attends Tribal Council meetings upon request by the Division Director; and assists or renders opinions regarding economic and infrastructure priorities. • Coordinates and oversees the preparation of all planning studies of human and physical resources economic base, community facilities necessary for development planning and implementation, etc. • Oversees and supervises the Planning Department’s activities. • Maintains professional and technical knowledge by conducting research; attending seminars, educational workshops, classes and conferences; reviewing professional publications; establishing networks; participating in professional societies; conferring with representatives of contracting agencies and related organizations. • Completes comprehensive community needs assessments annually and provides the results of the assessment to the Division Director for presentation to the Tribal Council. • Identifies and prepares the Tribal Transportation Improvement Plan (TTIP) annually in collaboration with the Federal Highway Administration (FHWA). Submits required semi-annual reports to FHWA • Prepares TTIP priorities for a five-year period annually for presentation, prioritization, and approval by the Tribal Council • Knowledge and well-versed with the Tribal Transportation Surface Transportation Bill (25CFR Part 170) • Submits annual funding applications to Federal Transit Administration (FTA) and NMDOT for Transit Programs Operations. Knowledge about the NMDOT “Blackcat” grant management system and the Transit Award Management System (TrAMS) • Submits required quarterly and annual reports on FTA’s “TEAM” TrAMS system reporting database. • Submits annual reports on the FTA National Transit Database (NTD) site in order to generate FTA/TTP operating funds for the Transit Program • Understands FTA’s Title VI requirements; maintains and keeps the Agreement updated as required by FTA • Maintains the FTA Transit Program’s Transit Asset Management Plan (“TAM Plan”) • Serves as the Transit Program’s Drug and Alcohol Program Manager (DAPM); attends trainings offered by the FTA for “suspicion certification” • Attends and professionally participates as a Board Member with the NCRTD and the Northern Pueblos Regional Transportation Planning Organization (NPRTPO) • Addresses Community complaints against the Popay Messenger Service in a positive and professional
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manner; • Reviews the BIA Road Inventory annually; submits changes in to the federal Road Inventory Field Database System (RIFDS). • Ensures that new/improved roadways are included in the national Tribal Transportation Facility Inventory (NTTFI) • Maintains the Arc-GIS inventory of the transportation facilities • Supervises Road Crew Foreman, Transit Dispatcher, and Planning Coordinator. • Coordinates and oversees all aspects of road design and construction projects including: obtaining Rights-of-Way from the BIA; completing necessary NEPA documentation with consultants or environment department (according to FHWA specifications), and all required project close-out documentation and reports. • Use standard project management principles and to manage a construction project from project initiation, planning, engineering, and procurement through construction execution, start-up, final inspections, and close-out. • Ensure overall responsibility for all project activities including; project safety, project quality, • project execution, project schedule and project budget • Reviews and understands Preliminary Engineering Reports; assists selected contractor/engineer with moving the project(s) into final design • Leads the engineering, construction, and management review meetings where approvals of project baselines are affected. • Publishes required RFPs for engineering and construction services; coordinates contractor bid review committee at the discretion of the Division Director; and participates in the selection of all contractors. • Maintains all construction project files including RFP documentation; bid and selected contractor(s); project costs on the established Contractors payment applications, progress reports, change orders, and certified payroll • Processes Contracts/Professional Services Agreements with Construction and Engineer Contractors according to the Tribe’s Procurement Policies and Procedures • Reviews all Purchase Orders and Requests for Payment for contractors; verifies expenditures according to approved contracts • Works with programs annually to prepare the Infrastructure Capital Improvement Plan (ICIP); prepares projects for Division Director to present to Tribal Council for prioritization. Enters the Tribe’s ICIP Plan in to the New Mexico Indian Affairs website. Submits Capital Outlay Monthly Reports in the Capital Project Management System (CPMS). • Assists the Division Director with Capital Outlay funded project(s) implementation, renovation, construction and required reporting to the Indian Affairs Department. • At the discretion of the Governor/PWDD, prepares annual Capital Outlay Requests and forms for legislators/representatives • Submits annual grant applications to the Tribal Infrastructure Fund (TIF) administered by the NM Indian Affairs • Completes the Intergovernmental Grant Agreement process on behalf of the Governor for all Capital Outlay and TIF grant awards • Submits required Notice of Third-Party Obligations (NOOs) for approval by the Indian Affairs Department for all TIF and Capital Outlay grant awards • Identifies suitable grant “matching requirements” for all grant applications • Is knowledgeable of and participates in the Super Circular (CFR Part 200) for single-audit requirements
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for all programs and federal/state grants • Submits annual reports to BIA/NPA for Road Maintenance Tribal Priority Allocation (TPA) contract. • Manages and oversees funding/grants from the Indian Health Services (IHS) Sanitation Division for projects funded through the Sanitary Deficiency System (SDS) program. Assists Division Director/Utility Manager with SDS project identification and prioritization • Responsible for annual award from IHS for homeowner’s individual septic system and new domestic water service for Tribal Members • Assists the Division Director with coordination of monthly Planning Committee Meetings; records the meetings and provides “notes” and documentation to the Committee Members • Attends bi-monthly Northern Pueblo’s Regional Planning Organization meetings; and represents the Tribe in a professional manner. Recommends DOT collaborative state highway projects. Submits Project Feasibility Forms and Project Prospectus Forms to place NMDOT related road projects on the State Transportation improvement Plan (STIP) in order to be eligible for New Mexico State Highway Improvement and Safety funding. • Prepares all Tribal budgets annually for FTA, FHWA, and BIA funded programs, including salary schedules for Road Maintenance, Transit, and Planning Department employees.
JOB FUNCTION • Knowledge of traditional form of government and pueblo customs and traditions. • Wide range of experience in construction project management, scheduling, project control activities and risk management. • Experience in developing Project Management Plans, for different types and sizes of construction projects. • Skilled in contract formation, negotiation and administration. • Multiple years of experience in engineering, procurement, and construction techniques, including their interfaces and interdependencies. • Knowledge of applicable federal, state, county, and local laws, regulations, requirements, and codes. • Knowledge of economic development and planning methods, techniques, and procedures. • Knowledge of research methodologies and data analysis, policy development, and synthesis of complex planning issues. • Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic. • Ability to communicate effectively in the English language both verbally and in writing. • Ability to establish and maintain professional relationships with individuals of varying • social and cultural backgrounds and with co-workers at all levels. • Ability to maintain confidentiality. • Ability to analyze situations and adopt appropriate courses of action.
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• Ability to handle multiple tasks and meet deadlines. • Ability to make solid decisions and exercise independent judgment. • Ability to be persuasive and tactful in controversial situations. • Ability to read, analyze, and interpret complicated proposals and applications, • Ability to exercise initiative in planning, organizing, and independently working to accomplish complex work assignments. • Ability to demonstrate excellence in everything, and continually seek improvement in results. • Ability to create and present effective speeches and presentations. • Ability to interpret applicable federal, state, county, and local laws, regulations, and requirements. • Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint). • Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations. • Skill in preparing, reviewing, and analyzing technical, operational, and financial reports.
MINIMUM QUALIFICATIONS
EDUCATION & EXPERIENCE
Master’s degree in Business Administration, Planning, Management, or related field plus two years progressively responsible planning experience; or equivalent combination of education and experience. Current valid New Mexico Driver’s License. Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation. PHYSICAL DEMAND: While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. WORK ENVIROMENT: Work is generally performed in an office setting with a moderate noise level. Some work is performed outside during construction season for project monitoring/documentation and inspections. Evening and/or weekend work may be required.
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NATIVE AMERICAN PREFERENCE VETERAN PREFERENCE
SUBMIT APPLICATION AND RESUME TO: OHKAY OWINGEH HUMAN RESOURCES DEPARTMENT PO BOX 1099, OHKAY OWINGEH, NEW MEXICO 87566 FAX (505) 852-0093 or email lydell.lewis@ohkay.org When required of the position, attach a copy of high school /GED, college education, certification(s) or license(s). Incomplete applications may delay or exclude consideration of your application, you may access the website at ohkay.org