Job Description

GENERAL DESCRIPTION
Under direction of the Housing Controller analyzes financial information, prepares financial reports, and processes AP/AR/payroll for Housing and Tsigo Bugeh Village (“TBV”) in accordance with policies and procedures and within the established Generally Accepted Accounted Principles (GAAP) and Governmental Accounting Standards. Maintains confidentiality of all privileged information.
This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.
SUPERVISION RECEIVED
Works under the direct supervision of the Housing Controller.
SUPERVISION EXERCISED
None
NATURE OF WORK
ESSENTIAL FUNCTIONS
• Develops and manages payables, payroll, property, personnel records.
• Processes accounts payable for Housing and TBV.
• Reviews and/or prepares Requests for Payment Vouchers for proper account numbers; verifies with Controller availability of funds utilizing current program budgets.
• Processes 1099s as required.
• Performs monthly reconciliation of homebuyer and tenant A/R accounts for Housing & TBV, including reviewing for accuracy.
• Enters cash deposits in general ledger for Housing and Tsigo Bugeh Village. Verifies daily deposits as requested.
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• Responsible for payroll functions for Housing and Tsigo Bugeh Village, including filing payroll tax reports timely and accurately.
• Maintains knowledge of current payroll requirements.
• Maintains employee files according to appropriate HR requirements.
• Issues annual employee W2 statements.
• Reconciles payroll and A/P related general ledger accounts, at least quarterly.
• Prepares expense reports and project summaries as requested.
• May assist with bank reconciliations, as needed.
• Assists with annual audits
• Attends meetings and trainings as required.
• Maintains professional and technical knowledge by conducting research; attending seminars, educational workshops, classes and conferences; reviewing professional publications; establishing networks; participating in professional societies; conferring with representatives of contracting agencies and related organizations.
• Contributes to a team effort and accomplishes related results as required.
• Performs other duties as required.
KNOWLEDGE, ABILITIES, SKILLS and CERTIFICATIONS
• Knowledge of traditional form of government and pueblo customs and traditions.
• Knowledge of the functions and structure of Ohkay Owingeh.
• Knowledge of the principles and practices of management and fund accounting, finance, and business administration.
• Knowledge of the standards, policies, practices, and procedures of Generally Accepted Accounting Principles and Governmental Accounting Standards.
• Knowledge of the development, preparation, and control of budgets.
• Knowledge of managerial and statistical analysis techniques and reporting procedures.
• Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
• Ability to communicate effectively in the English language both verbally and in writing.
• Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and with co-workers at all levels.
• Ability to maintain confidentiality.
• Ability to analyze situations and adopt appropriate courses of action.
• Ability to work independently and meet strict time lines.
• Ability to make solid decisions and exercise independent judgment.
• Ability to be persuasive and tactful in controversial situations.
• Ability to strive for excellence and continually seek improvement in results.
• Ability to interpret applicable federal, state, county, and local laws, regulations, and requirements.
• Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, Access, and presentation software (such as PowerPoint).
• Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
• Skill in budget preparation and administration.
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MINIMUM QUALIFICATIONS, EDUCATION & EXPERIENCE
Bachelor’s Degree in Accounting, Finance, Business Administration, or related field plus three years experience in accounting, preferably in a tribal governmental and Indian Housing environment; or equivalent combination of education and experience. Current valid New Mexico Driver’s License. Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation.
PHYSICAL DEMANDS:
While performing the duties of this job, the employee regularly is required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee occasionally is required to taste or smell. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
WORK ENVIROMENT:
Work is generally performed in an office setting with a moderate noise level. Evening and/or weekend work may be required. Tight time constraints and multiple demands are common. Travel will be required for training, meetings, conferences, presentations, and other events.
NATIVE AMERICAN PREFERENCE VETERAN PREFERENCE
SUBMIT APPLICATION AND RESUME TO: OHKAY OWINGEH HUMAN RESOURCES DEPARTMENT PO BOX 1099, OHKAY OWINGEH, NEW MEXICO 87566 or roberta.chavez@ohkay.org When required of the position, attach a copy of high school /GED, college education, certification(s) or license(s). Incomplete applications may delay or exclude consideration of your application.